Submitting Annual License Information

We collect information about license applicants from licensing authorities every year. Take these steps to submit your annual license information to us by December 31.

Step 1: Get Access to the Virtual Room System

You must have access to our Virtual Room System before you can submit your annual license information.

Email the License Team at mdor.collectlicense@state.mn.us to request, update, or remove access.

Please include the following for each person who needs access:

• First and last name
• Email address
• Phone number
• Job title
• Licensing authority name

Also include the names of anyone who should no longer have access.

Step 2: Prepare Your Annual License Document

Download a copy of the Annual License Document (Excel file) to enter your license information.

To complete the document:

• Fill in all required fields.
• Enter one license per row.
• Use the tabs in the Excel file for help or troubleshooting.
• Use the Authority Code List and the License Code List to find the correct codes.

Do not:

• Leave blank rows.
• Change the column order.
• Rename the columns.
• Rename “Sheet1.”

Step 3: Save and Name Your File

Save the Excel file locally (on your computer, network, or server) and use your Licensing Authority name as the file name. 

For example: 

• City of Lakedale.xlsx
• Lakedale.xlsx

Step 4: Upload Your File in Virtual Room

Sign in to Virtual Room and upload the completed Excel file.