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Wage Allocation on Form W-2

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For Minnesota residents, you must allocate wages to Minnesota in box 16 of federal Form W-2, regardless of where they physically performed the work. Include all wages earned while working in Minnesota and another state.

For non-Minnesota residents, you must also allocate wages to Minnesota for work physically performed in the state. Do not allocate wages to Minnesota for Michigan or North Dakota residents who provide you a completed Form MWR, Minnesota Reciprocity Exemption Certificate.

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Example 1 [+]

Daniel is a Minnesota resident working 50 percent in Minnesota and 50 percent in Iowa for your business. Daniel’s annual wages are $52,000. He earned $26,000 in Minnesota and $26,000 in Iowa.

As a Minnesota resident, Daniel pays Minnesota tax on income earned inside and outside of his home state. Therefore, you must allocate $52,000 to Minnesota. Since Daniel also performed work and earned $26,000 in Iowa, you must allocate $26,000 to Iowa.

Complete Daniel’s Form W-2 State Detail as follows:
Box 15 - State	Your State ID Number	Box 16 - State wages, tips, etc.
MN	XXXXXX	52,000.00
IA	XXXXXX	26,000.00

Example 2 [+]

Mary is a Minnesota resident working 100 percent in Iowa for your business. Mary’s annual wages earned in Iowa are $52,000.

As a Minnesota resident, Mary pays Minnesota tax on income earned inside and outside of her home state. Therefore, you must allocate $52,000 to Minnesota. Since Mary also performed work and earned $52,000 in Iowa, you must allocate $52,000 to Iowa.

Complete Mary’s Form W-2 State Detail as follows:
Box 15 - State	Your State ID Number	Box 16 - State wages, tips, etc.
MN	XXXXXX	52,000.00
IA	XXXXXX	52,000.00

Example 3 [+]

Nathan is a North Dakota resident working 100 percent in Minnesota for your business. Minnesota and North Dakota have a reciprocity agreement. Nathan completed and provided you Form MWR. Nathan’s annual wages earned in Minnesota are $52,000.

Nathan’s wages earned in Minnesota are only taxable to his home state of North Dakota. Therefore, you will allocate all his wages to North Dakota and none to Minnesota.

Complete Nathan’s Form W-2 State Detail as follows:
Box 15 - State	Your State ID Number	Box 16 - State wages, tips, etc.
ND	XXXXXX	52,000.00

Example 4 [+]

Matthew is a Minnesota resident working 100 percent in North Dakota for your business. Minnesota and North Dakota have a reciprocity agreement. Matthew completed and provided you Form NDW-R (North Dakota’s equivalent of Form MWR). Matthew’s annual wages earned in North Dakota are $52,000.

Matthew’s wages earned in North Dakota are only taxable to his home state of Minnesota. Therefore, you will allocate all his wages to Minnesota and none to North Dakota.

Complete Matthew’s Form W-2 State Detail as follows:
Box 15 - State	Your State ID Number	Box 16 - State wages, tips, etc.
MN	XXXXXX	52,000.00

Example 5 [+]

Charlotte is a Minnesota resident working 100 percent in Texas for your business. Texas does not impose a state income tax on wages earned in Texas. Charlotte’s annual wages earned in Texas are $52,000.

As a Minnesota resident, Charlotte pays Minnesota tax on income earned inside and outside of her home state. Therefore, you must allocate the full $52,000 to Minnesota. You will not allocate any wages to Texas because they do not tax Charlotte’s wages.

Complete Charlotte’s Form W-2 State Detail as follows:
Box 15 - State	Your State ID Number	Box 16 - State wages, tips, etc.
MN	XXXXXX	52,000.00

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Last Updated

December 16, 2020