COVID-19 Penalty Relief: You may ask us to cancel or reduce filing or payment penalties if you have a reasonable cause or are negatively affected by the COVID-19 pandemic. For more information, updates, and resources, see Our Response to COVID-19.
Licenses must be renewed annually. Distributor licenses are valid July 1- June 30. Special Fuel Dealer licenses are valid Dec 1-Nov 30. Licenses can be issued mid-year, but they will expire June 30 (for distributors) or Nov. 30 (for dealers).
You must also report the following types of fuel by gross volume (except for sales or transfers between fuel refineries and/or terminals): No. 1 and No. 2 diesel fuel oil or heating fuel oil, kerosene, denatured ethanol, and biodiesel. View the statute, Minnesota Statute 239.79.
Report all other fuel as listed on your original invoice.
You will receive either a refund check or an EFT refund if you overpaid a tax on your return, or if the Department of Revenue made a change to your return that reduces your tax. The refund may also be the result of an audit that recently took place on your Petroleum Tax returns. You should keep copies of any tax form or refund claim you file for your reference and in case you are ever audited.
If you have checked your records and are still unsure why you received a refund, contact our Petroleum Tax unit at 651-296-0889 and we can review your account with you.
The Department of Revenue corrects minor errors we find on refund claims. Also, our computer system automatically rounds the gallons on your claim form to the nearest gallon. Either of these may result in a different refund amount.
If you submit multiple claims at the same time they may be combined into a single total check. If you believe your refund is too large, add up the individual claim amounts to see if it was possibly combined to a larger total amount.
Your refund may have potentially been used to offset another tax liability. In this case, you will receive a refund offset letter.
Transit and ambulance refund claims must be filed within 3 and a half years from the date of purchase. The postmark date is considered the filing date. For more information on transit and ambulance refunds, see Form PDR-1T, Transit and Ambulance Claim for Refund.
It normally takes up to six weeks to receive a refund after you file a claim. We will review your claim and notify you in writing if your claim is denied. If you haven't heard from us or received your refund after six weeks, you may contact our Petroleum Tax unit at 651-296-0889.
If you file a monthly EDI file through the e-Data Exchange system, you must submit a new (amended) EDI file for the month you wish to amend. Depending on the changes you may have a new credit or liability. If you have a new liability you will have to pay the additional tax when you amend your file by your normal payment method.
If you don't file an EDI file monthly, you will have to amend your previously filed returns in our e-Services system.
To help reduce tax cheating. Dyed fuel indicates that no Motor Fuel Excise Tax has been paid on the fuel. It may only be used in non-licensed vehicles or equipment for specific, tax-exempt activities. Anyone using dyed fuel on public roads or for non-exempt purposes is evading the excise tax and will be penalized if caught.
When dyed fuel is used in a licensed motor vehicle, the vehicle's registered owner can be penalized $10 per gallon or $1,000 per violation, which ever is greater. The Internal Revenue Service also may penalize the vehicle owner, separately from any Minnesota penalties. View the statute, Minnesota Statute 296A.22, subdivision 4.
The Petroleum Inspection Fee helps cover the state's cost to oversee the sales and supply of petroleum products in Minnesota.
Most of the revenue from this fee (81 percent) goes to the Department of Commerce to pay for regulation of fuel sellers, fuel supply monitoring and a state program that helps replace or upgrade oil-burning furnaces to increase energy efficiency. The remainder is deposited into the state's General fund.
If you have received a Petroleum Tax bill from the Department of Revenue, you must log in to our e-Services system to make a payment. You may pay the bill by accessing your Petroleum Tax account, or by using the "Make a Payment" link and entering the Letter ID on the bill.
The fee is 2 cents per gallon- $20 per 1,000 gallons- on all petroleum products received in this state by a licensed fuel distributor.
The first licensed distributor who is responsible for reporting the gallons to the Minnesota Department of Revenue must pay this fee when it is in effect. The fee is based on all gallons received into Minnesota and that are placed into storage for use in this state.
Revenue from this fee goes to the state Petroleum Tank Fund, which helps pay for the prevention and cleanup of leaks from petroleum storage tanks. The fee is temporarily imposed for a 4-month period whenever the balance of the fund falls below $4 million.
The Petroleum Tank Cleanup Fee is in effect when a committee decides it should go into effect after the state Petroleum Tank Fund drops below $4 million.
You will receive notification in a letter from the Petroleum Tax unit when the cleanup fee is set to be active. You will also be able to see a notification on the Minnesota Department of Revenue website under the Petroleum Tax type.
A notification is always included in the Minnesota Petroleum Marketers magazine as well.
Any supplier or transporter who diverts a shipment to any other destination than that which is listed on the manifest shall notify the commissioner of Revenue within a reasonable time, setting forth the manifest number, date, kind of product, number of gallons, the consignee to whom the shipment has been diverted and the final destination.
The firstlicense distributor shall report the load as a 2A/2C and then as a 7D/13A for loads that are diverted out of Minnesota. All loads that are diverted into Minnesota should be reported as 2A/2C to pay appropriate taxes for those loads.
Fuel terminals must keep records of receipts, disbursements, and inventories. For more information, see MN Rules 8125.0200.
Distributors, dealers, bulk purchasers, special fuel dealers and users of special fuel must keep records of all purchases, transfers, sales, and use of petroleum products and special fuel. This includes copies of all sales tickets, customer activity reports, and supplemental reports to verify all credits and deductions taken. Accurate inventories should be available as reported on Form PDA-78, Petroleum Product Reconciliation. For more information, see MN Rule 8125.0400