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Last Updated: 9/18/2014

Submission Steps

Steps for submitting Annual License Information

 

Step 1

Prepare an Excel document using a copy of the Annual License Document. If a pop-up window appears asking for a password, click "Cancel".

Note: A separate row must be completed for each license issued. Do not leave blank rows in the document. Do not rename tabs within the document.
  • AUTHORITY CODE – Enter your authority code from the Authority Code List.
  • LICENSE TYPE CODE – Enter the license code from the License Code List.
  • LICENSE NUMBER – If the same license number is issued each year, enter it. If the license number changes each year, leave this field blank.
  • NAME – Enter the legal name associated with the ID provided.
  • You must provide at least one of the required IDs below for each license issued. Enter only the appropriate IDs. Leave all other IDs blank.
    • MN TAX ID – Enter the seven digit number.
    • FEIN (Federal ID) – Enter the nine digit number.
    • SSN (Social Security Number) or ITIN (Individual Taxpayer Identification Number) – Enter the nine digit number.
  • EXPIRATION DATE – Enter the license expiration date. 

 

Step 2

After completing the required fields, rename and save the document with your Licensing Authority name (ie, City of Saint Paul). 

 

Step 3

Upload the completed file via the secured Electric Data Exchange (EDE) site.

Login using the User ID and Password provided by the Minnesota Department of Revenue License Team. Do not change the User ID or Password.

  • Click “Transmit a File"
  • Select the MS Excel 2003(*.xls) Transmission Type (select *.xls for both .xls and .xlsx files)
  • Browse for your file name
  • Enter your contact information in the  “Comments” field
  • Click the “Upload” button.

Thank you for submitting your license information