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Last Updated: 9/19/2018

Submit Contractor Affidavit Electronically using e-Services (immediate approval)

Important Note

Before the Minnesota Department of Revenue certifies a Contractor Affidavit, we must have all withholding tax returns and payments on file for the entire contract period. To file withholding tax returns or make payments, access your withholding tax account in our e-Services system. If you make a payment, allow 10 business days for us to process your payment before you resubmit your Contractor Affidavit. 

If you have a Minnesota Tax ID Number and a withholding tax account, log in to e-Services with your username and password.

If you do not have a Minnesota ID number or withholding tax account, use our Contractor Affidavit system. We may ask you to register for a Minnesota ID number. For more information, see Registration Requirements for Withholding Tax.

Note: If you are an out-of-state contractor who is not registered for Minnesota Withholding Tax, you will need to submit a Contractor Affidavit by mail. For more information, see Submit Contractor Affidavit by Mail using Form IC134.

What will I need to file through e-Services? 

You’ll need:

  • A supported web browser (see Minnesota e-Services System Requirements)
  • The beginning and ending dates you worked on the project
  • Project number
  • Total contract amount
  • Project location
  • Project owner
  • Project owner's complete address
  • The name and address of the company hiring you (if you were not hired by the project owner)
  • Approved electronic Contractor Affidavits from each of your subcontractors

How do I get started?

If you have a Minnesota Withholding Tax account, log in to your e-Services profile and select More to the right of the “I Want To” menu. Then, select Submit a Contractor Affidavit.

Filing Instructions

1. Enter your contractor information.

2. Enter the project information.

3. Identify who worked for you on this project, including any employees or subcontractors.

  • If you are a single-member corporation, you are considered an employee of your own business. For more information, see Withholding Fact Sheet 6 – Corporate Officers.
  • Enter a subcontractor’s Minnesota ID number, not their Federal Employer Identification Number (FEIN). You’ll find their Minnesota ID number on their certified Contractor Affidavit or confirmation page.
  • If your subcontractor used a Social Security number, include all nine digits. See federal Form W-9 or Form 1099 for their Social Security number, or contact them directly.
  • Complete all fields marked with an asterisk (*). These fields are required.

4. Identify who hired you for this project.

  • If the government agency directly hired you, the information will automatically populate in the required fields.
  • If another business hired you, enter the required information. 

5. Once you enter all the required information, select Submit.

6. If we approve your Contractor Affidavit, you will see a confirmation page. To print this page, select "Printer Friendly Version" and use your browser's print function.

  • If the government agency hired you, send the confirmation page to the agency.
  • If another business hired you, send the confirmation page to the business.

How do I correct errors I made on my certified Contractor Affidavit?

You must complete a new Contractor Affidavit with the correct information. We will compare your original Contractor Affidavit with the new one and note any changes. Once approved, we will provide you a new affidavit number. Provide the new affidavit number to the person who hired you.
 

If I lost my affidavit number, how do I find it?

If you submitted your Contractor Affidavit using e-Services, go to your withholding tax account and choose the History tab to view previous contractor affidavits.
 
If you submitted your contractor affidavit using our Contractor Affidavit system, you should have received an email with instructions on how to view your affidavit. If you no longer have the email, go to our Contractor Affidavit system. Select "No" for both questions, then select "View Approved Affidavit.” You’ll need your email address and the confirmation number. If you do not have your confirmation number, you must submit another affidavit.