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Last Updated: 1/15/2013

File Sales and Use Tax by Phone

What You Will Need

You need the following information to file your Sales and Use Tax return by phone:
 
  • Your 7-digit Minnesota tax ID number
  • Your password
  • Gross receipts: The total receipts (or sales) from all business operations for Minnesota during the reporting period (what you report as Minnesota receipts for income tax). Include all taxable and exempt sales, leases and rentals. Do not include sales tax.
  • General rate sales: The total receipts from all taxable sales, leases and rentals subject to the state tax rate. Do not include sales tax.
  • Use tax purchases: The total amount you paid for items purchased for your own use without paying sales tax to the seller.
  • Variable rate purchases: Minnesota allows a credit for state or local sales tax legally required to be paid to another state or locality. When you buy items outside Minnesota, the seller may be required to charge you that state's state and local sales tax if you pick up the items there; however, you still owe use tax to Minnesota if the other state's sales tax rate is less than Minnesota's general sales tax rate. You pay the difference in the two rates as variable rate use tax on your sales and use tax return.
  • Special tax rate: The total receipts (or sales) subject to a local city or county sales tax.
  • If applicable, the total receipts from sales subject to special tax rates that apply to liquor, mobile homes, leasing cars or solid waste management tax.
  • If you'll be paying your tax electronically for the first time, you'll need your bank routing number and account number.
 

Step-by-Step Instructions

1. Using a touch-tone phone dial 1-800-570-3329.

2. Press 2 to file or pay a business tax.

3.  Enter your 7-digit Minnesota tax ID number.

    • Press 1 if correct
    • Press 2 if the number you entered is incorrect and re-enter you Minnesota tax ID number.

4. Enter your password followed by the pound (#) key

    • First-time users enter your temporary password. You'll be prompted to create a personal password, which must be 4 to 8 digits.
    • If you don't have a temporary password call 651-296-6181.

5. Press 1 to file a return. Or, press 2 to make a payment only

    • If you are making a payment only skip to step 17.

6. Press 2 to file a Sales and Use Tax return.

7. Press 1 to begin filing your return.

8. Press 1 to file a return for the current period. Or, press 2 to select a different filing period. 

    • If you have sales tax returns that have not been filed, you will be given the option to file them.
    • After you enter the 2 digit month and 4 digit year, you can choose to either file the return if it was not previously filed or amend that return.

9. Enter your gross receipts followed by the pound (#) key.

    • Press 1 if this is correct.
    • Press 2 if the number you entered is incorrect and re-enter your gross receipts.

10. Enter your general rate sales followed by the pound (#) key.

    • Press 1 if this is correct.
    • Press 2 if the number you entered is incorrect and re-enter your Taxable sales.

11. Enter your use tax purchases followed by the pound (#) key.

    • Press 1 if this is correct.
    • Press 2 if the number you entered is incorrect and re-enter your Use Tax purchases.

12. Enter your variable rate purchases followed by the pound (#) key.

    • Press 1 if this is correct.
    • Press 2 if the number you entered is incorrect and re-enter your variable rate purchases.

13. Enter your variable rate tax due followed by the pound (#) key.

    • Press 1 if this is correct.
    • Press 2 if the number you entered is incorrect and re-enter your variable rate tax due.

14. Follow the prompts for any local taxes (or other taxes) that you are registered for.

The system will calculate your tax due. If your return is being filed after the due date and tax is owed, the system will calculate any penalty and interest that you also owe.

15. Press 1 if the total tax due is correct.

    • Press 2 to repeat the total.
    • Press 3 to start over.

16. Press 1 to pay electronically. Or, press 2 to pay by check and voucher.

    • If you're paying electronically, follow the prompts. You will be given a confirmation number. Please be sure to write down your confirmation number and keep it with your records for future reference.
    • If you're paying by check and voucher, mail your payment to

    Minnesota Department of Revenue
    P.O. Box 64622
    St. Paul, MN 55164-0622

17. Press 1 to hear the confirmation number again.

18. Press 2 to end the call.