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Petroleum Tax Return Preparation
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The tax return preparation information that you will need to file and pay your Petroleum Tax is included below.
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The spreadsheet file below contains IRS terminal codes for fuel terminals in Minnesota, Iowa, Wisconsin, North Dakota and South Dakota. These codes are used when electronically filing fuel schedules to the department.
IRS Terminal Codes for Minnesota and Surrounding States
For more information on electronically filing tax returns, view our EDI Implementation Guide.
| Description | Codes |
|---|
| Alcohol | 123 |
| Methanol | 243 |
| Gasoline | |
| Gasoline (non-oxygenated and racing) | 065 |
| Gasohol | 124 |
| E85 | 079 |
| Aviation Gasoline | 125 |
| Diesel Fuel-Undyed | 160 |
| Biodiesel-Undyed (B100) | 284 |
| Renewable Diesel-Undyed | 180 |
| Kerosene-Undyed | 142 |
| Jet Fuel | 130 |
| Sustainable Aviation Fuel (S100) | 131 |
| Diesel Fuel-dye added | 228 |
| Diesel Fuel #4, #5, #6-dye added | 153 |
| Kerosene-dye added | 072 |
| Biodiesel Dyed (B100) | 290 |
| Renewable Diesel-Dyed | 181 |
| Compressed Natural Gas (CNG) | 224 |
| Liquid Natural Gas (LNG) | 225 |
| Propane (LPG) | 054 |
| Waste Oil | 091 |
| Code |
Description |
Record |
| 2A |
Gallons received from Minnesota terminals or refineries, origin tax-unpaid |
Detail |
| 2C |
Gallons received imported, tax-unpaid |
Detail |
| 5A |
Sales of jet fuel sold to non-licensed distributors, retailers or bulk end-users |
Detail |
| 5F |
Taxable sales of Dyed diesel or Dyed kerosene |
Detail |
| 5PI |
Qualifying Service Station Credit- Iowa |
Summary |
| 5PN |
Qualifying Service Station Credit- North Dakota |
Summary |
| 5PS |
Qualifying Service Station Credit- South Dakota |
Summary |
| 5Q |
Taxable sales of alternative fuels (LPG, CNG, LNG, E85) Summary per product |
Summary |
| 5XA |
Gallons sold to airport partially taxed |
Detail |
| 7D |
Tank Wagon sales for export |
Summary |
| 8R |
Gallons sold to the U.S. Government tax-exempt from refinery |
Summary |
| 10G |
Special fuel sold for residential heating |
Summary |
| 13A |
Transport loads sold for export |
Detail |
| 13C |
Sales to the United States Government from tax paid stock |
Summary |
| 13D |
Bulk gasoline sales to farmers from tax paid stock |
Summary |
| 15B |
Terminal Disbursements |
Detail |
If the macro does not work on the cover worksheet: Check the macro security level. If the security is set too high, the macro will not work. Change the macro security level and then close excel and reopen.
If the Summary tab does not calculate to what you expected: Verify both the Product Code and Schedule Code are correct. Together those codes calculate your Summary worksheet. The product code always has to be three digits. For example, 65 will not calculate for gasoline. It needs to be 065. If only one line is not calculating, retype the codes for that line in case there are spaces within the cell. Be sure to make sure you have a date listed for summary entries as well. For example, "Sales to farmers" should have a date. You can use the last day of the month.
If you cannot see tabs at the bottom of the worksheet: Maximize the document window and/or program window
If a "Run Time" error is displayed while creating a macro: Check for valid dates on the Cover tab and the Schedule tab. Verify that there are not any incomplete or missing fields. If you still receive this error, download a new template.
If you can not log in to submit your Petroleum File: Call the Petroleum Office to verify that you are registered.
If you receive a "Not a Valid File Type" error while submitting your Petroleum File: Verify that the file extension matches the file type you have selected. Your file should be an EDI file (filename.edi) or a Text file (filename.txt).
